Wedding Planner

No matter the size or scope, all weddings can benefit from a professional wedding planner or wedding coordinator.
WEDDING PLANNER Approach

As your wedding planner, we the Wedding Planners listen to you and we truly care. We’ll keep you updated throughout the process. We’re generous with our time, schedule regular meetings, and connect you with like-minded suppliers we know you’ll love as much as we do.

And whilst we’ll work closely together in the lead up to your wedding. We wouldn’t be able to do what we do without the creative, exceptionally talented suppliers that support us and your vision.

On the day, you’ll find us working alongside each other, as a cohesive team, one step ahead of every detail.

Together, we are your personal team of experienced, talented experts, all dedicated to creating and providing you with a wedding like no other.

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WEDDING PLANNER Packages
We customize all wedding planner packages to perfectly fit your specific needs.

Wedding Planners that can help you cut through the clutter and identify venues and vendors that match your priorities, style, and budget.

our Wedding Planners paves the way so you can enjoy the planning process as well as the wedding weekend.

We help you navigate the countless decisions, keep you on track, and provide creative ideas and solutions to all your wedding wants and needs.

Below are our different wedding planner packages. Contact us today to schedule a meeting regarding your dream wedding.

Basic 

The Basic Wedding Planner Package is for those who have all the planning done and want an expert to help as the wedding approaches. We begin working with you during the month of the wedding so we can understand your final vision, contracts and master plan. We will serve as the main contact to your vendors during this time. We’ll confirm all vendor commitments, orchestrate all the logistics and run the show so you can be a guest at your own wedding!

Standard  

The Standard Wedding Planner Package is for those of you who have your heart set on the big detail and need some help with the rest. We will help you source your vendors, stylize the wedding and manage the niceties. No matter where you are in the planning process you can lean on us to keep you on track with the planning and synchronize all vendors, logistics and plans with expert precision. 

Grand 

The Grand Wedding Planner Package is our full planning package that is truly a unique experience where you can dream, decide and let us do the work.  From site search to the fairy-tale wedding we will guide you through every step so that all vendors, plans and details harmonize. Our comprehensive planning experience helps you navigate all of the important decisions as we build you a rock-solid wedding that you’ll adore. 

HELPFUL friendly trustworthy professional
“At The Wedding Planner our singular focus is on making our clients’ lives easier. We are their consultants, their advisors, their confidants and their advocates. The days leading up to weddings and special events can be stressful – even the smallest concerns loom large. We therefore know the relief that quick response can bring. Returning calls promptly is not our policy, it’s our religion.” – Megan
wedding planner services

Wedding Planner Services

Ceremony/reception site search & selection

Planning & management of all wedding day events (hair + make-up schedule, men’s lunch, ceremony reception, after party, etc.)
Comprehensive budget planning

Research, sourcing and securing of all wedding day vendors
Décor, design and styling
Event rental management (chairs, linens, chargers, tabes, lounge furniture, stage, tent, heaters, etc.)
Professional floor plan development
Expert group transportation planning/management
Tracking of all vendor contracts, terms, deposits and preparation of vendor payment schedule
Final venue walk-through with client and key vendors

More WEDDING PLANNER SERVICES

Master wedding weekend schedule/informational letter for bridal party, family & wedding guests
Ceremony seating diagram (planned seating for parents, grandparents, readers, children, wheelchairs guests, etc.)

Wedding weekend checklist
Facilitate final meeting to review/receive wedding details (ceremony/reception items, vendor payments/gratuities, details, etc.)
Planning of pre/post wedding day events
Facilitate ceremony rehearsal
Management & production of all print goods + details
Wedding invitations
Ceremony programs
Escort cards + place cards
Hotel welcome letters, signage
Stuffing, stamping + mailing services
R.S.V.P. tracking
Assembly & delivery of gifts

wedding planner services
We provide the highest level of full-service wedding coordination and planning. As professional wedding planners, we are committed to making your wedding planning and your event stress free and enjoyable, and the execution flawless.
Our Wedding Planner Services
Affordable Wedding Planner Services
wedding planner venue sourcing
Wedding Venue Sourcing

At The Wedding Planner, we are dedicated to helping you find the perfect venue for your wedding.

Be it a scenic wine estate, a bush or beach location, an urban setting, or a country farm. We transform everyday settings into your personal, extraordinary wedding space.

You might have a venue arranged when you engage in making use of our services; however, if not, we have an extensive list of venues available.

It’s very important that you tell us your story and what you are looking for, so that we may help you to find the venue of your dreams.

Project & budget management

To ensure you are relaxed and supported from start to finish – our team at The Wedding Planner advises on and manages the budgeting and planning process.

Still, hands-on involved in the arrangements but in the knowledge that the experts will give you peace of mind, we project manage with skill, against timelines, and with your budget parameters in mind.

Setting and adhering to a budget proposal is very important to us. This way we know exactly what our guidelines are. A payment schedule is available at any time and will therefore be a part of your monthly or weekly updates so that you know exactly where we are at any stage of the planning process.

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Conceptualisation, Creation, Décor & Design

Our team at The Wedding Planner will guide you in defining your wedding day as you’ve always imagined it. Above all, we bring your ideas to life and create your bespoke celebration in every detail.

From managing complex technical logistics to tailoring interior designs – we customize every part of your day.
From designer weddings to country celebrations – we design and deliver all the creative details for your exclusive wedding.

Our decor and design team handcrafts your day by interpreting your individual ideas and bringing them to life. This is one of our specialties and is always a pleasurable experience to coordinate. Thus the décor you choose creates the atmosphere and sets the style of your wedding.
Our Design & Décor services include conceptualizing, designing, and coordinating all aspects of wedding design and décor, including lighting, floral set-ups, and execution of themes, after understanding your vision.

Stationery Design and Printing

Set the tone from the beginning with a unique stationery design based on your personal taste and style. Hand-made invites, unique graphic designs, or other creative effects will set your wedding stationery apart.

At The Wedding Planners, we design and coordinate every aspect of wedding-related print material. Keeping within the wedding theme. From Save-the-dates, Wedding Invitations, Ceremony Programs, Menu Cards, Escort Cards & Place Cards, Welcome Signs, Wedding Day Details, and more.

We offer a creative and bespoke design service that is tailored to your requirements. Our team provides great design advice, as well as promotes individuality. Thus adding that bit of magic to your wedding.

Striving for out of the ordinary concepts, we use a wide variety of quality materials and designs to make your wedding day something you have always dreamed of.

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Wedding Info Website

This is an optional service we provide at The Wedding Planner and what better way of having your guests well-informed by adding a unique domain name website as part of your planning process.

Tell your guests all they need to know about the big day on your customized wedding website. Additionally, add all your events leading up to the wedding, photos, gift registries, and more to the website!

Organize and keep track of all your guests’ details in one place. From assigning +1s to tracking RSVP responses for custom questions and meal choices. It’s all in one place.

Easily message guests with updates and last-minute changes. Send beautiful paperless invites and save the dates that match your website. For more information about our wedding websites contact us now.

Food is definitely one of the most important elements at your wedding. Do you want beautiful plates of gourmet cuisine, served at elegant tables, an informal buffet, or perhaps a stylish picnic? We will help you to pair the caterer with your personality as well as provide choices you want to have served on your special day.

Your menu is tailored to suit your palate, wines are matched expertly, personalized cocktails created, and interesting twists & flavours designed for those with an adventurous taste.

Our team of world-class bakers will design your perfect wedding cake and create a dessert menu to remember. Whether you’re dreaming of a traditional wedding cake, a spread of delicate sweets, a dessert station where guests can customize their selections, or any other decadent delicacies, our wedding planning professionals and pastry chefs will create a unique presentation to suit your tastes.

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Wedding Equipment Hire, Music & Entertainment

Wedding hiring consists of more than just tables and chairs. For example, it includes so many other components like sound, entertainment, bands, etc. Our directory of wedding hiring and entertainment will help you find the best that the wedding industry has to offer.

Whether you’d like to book a renowned band, an accomplished classical ensemble, an African choir, a well-known DJ, or a famous artist. We source, brief, and book the sought-after music & entertainment talents across South Africa for you.

At The Wedding Planner, we source, manage and coordinate a range of options relating to entertainment at your wedding.  Including live acts, live music, DJs, VJs, celebrity appearances, performers, dancers, artists, audio requirements, lighting design, special effects, and more.

Wedding Vendor Management

We have a list of reputable service providers on file, so rest assured that your special day will be the topic of many conversations after your wedding day. We make use of only the best service providers in the industry and therefore guarantee that your day speaks only of style and elegance.

Our carefully chosen wedding associates comprise of the best in the industry. We hand-pick, brief, and secure the perfect service providers for your day and ensure that your style is reflected in each and every part of the celebration. Your team of experts is handpicked just for you.

At The Wedding Planner our vendor management services include, Vendor referrals, attending vendor meetings and coordinating and managing deliverables right up to overseeing the execution of vendor services on the wedding date.

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Transport and Pre- & Post- Wedding Accommodation

Whether it be getting you as the bride from the house to the church on time or getting your guests home after the reception, we can assist in making all the necessary travel arrangements.

Look to our transportation solution team to provide best-in-class logistics planning and transportation for all of your wedding day needs. From vintage cars to horse carriages we can do it all.

Our team of wedding planners can assist with booking any accommodation, be it before, during, or after the wedding. Let us help provide you with a unique and magical experience based on your exact requirements.

Minister/Officiating Officer

Finding the right marriage officer for your wedding ceremony is an important part of your wedding planning.

You may want to follow the traditional wording of a church wedding or have the freedom to write your own vows and tailor-make the ceremony. After all, the marriage officer will be guiding you through the most important day of your life.

All our wedding officers have the ability to get to know you on a personal level and remember wonderful details about you, as a couple, thus adding an incredible touch to your special day.

If you’re getting married in South Africa you do need to have the appropriate documentation. So let us at The Wedding Planner guide you in finding the right marriage officer to assist with your unique requests.

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 Photography & Videography

Our team is known as one of the most experienced groups of photographers and videographers in the realm of high end and luxury weddings. We have shot wedding videos as well as photographed at nearly all of the top venues across South Africa, including both high end indoor and outdoor venues.

Whether it is a new venue that we are interacting with for the first time, or a location we have been back to time and time again, we consider each detail of a technical standpoint, finding the best angles, moments and lighting to record.
In addition to the skilled technical aspect of your wedding videography and imagery, our photographer team pays attention to the personal nuances and intimate moments experienced by the bride, groom, wedding party and all of the guests.

We arrange wedding photography and videography for every wedding-related event, pre-wedding shoot, engagement shoot and bridal photoshoot, in keeping with your vision and budget.

Wedding Locations

Wedding Planner Location Examples
  • Hotel Weddings
  • Garden/Park Weddings
  • Restaurant Weddings
  • Winery Weddings
  • Guest Lodge Wedding
  • Farm Weddings
  • Home Weddings
  • Wedding Banquet Halls
  • Castle weddings
  • Beach Weddings
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destination wedding planner
Destination Weddings

Wedding Planner Locations

Destination weddings are increasingly popular — with good reason. Finding a unique location where you and your guests can celebrate your wedding and relax together can make this once in a lifetime occasion even more memorable.

Many of our wedding clients prefer Beach Resorts where relaxation is a must. Other couples prefer wedding destinations where guests have more activities to choose from– both before and after the main event.

The destination wedding location you choose should be very personal. It may be a family holiday that holds special memories, the hotel where you and your fiancée first vacationed, or an exotic destination you have always dreamed about.

Wherever you are considering a destination wedding the thoroughness, experience, research skills and resources of your wedding planner are critical.

At The Wedding Planners, we have all the necessary skills and knowledge to plan the perfect destination wedding that will leave a memorable mark.